Secretary And HR Staff - Indonesian Business Coalition On AIDS Jakarta

INDONESIAN BUSINESS COALITION ON AIDS
JOB DESCRIPTION

Job code title: Secretary and HR Staff
Duration: 1 year with a possibility of extension.
Location: Jakarta

Background:
The Indonesian Business Coalition (IBCA) is a non-profit, politically neutral, voluntary association of businesses operating in Indonesia, working together to adopt best practices in the fight against HIV/AIDS. IBCA is organizing a private sector response to the growing HIV and AIDS problem in Indonesia and assist company employers to develop and implement comprehensive workplace HIV and AIDS programs.

IBCA is looking for a capable Indonesian staff for its Secretary and HR Staff post.
Duties and ResponsibilitiesEnsures administration and implementation of IBCA Secretariat workplan and activities focusing on achievement of the following results:Implementation of effective internal control.N Support the coordination of administrative aspects of events and workshops in close coordination with other staff.N Support staff members in the organization of their duty travel inside and outside the country.Includes purchase of tickets, Subsistence Calculation, Travel Authorization preparation and processing of travel claims.N N Monitors use of office resources such as computer equipment, official vehicles, and allocation of office space.N Support the organization of events and workshops. Organizes procurement process:Preparation of procurement plans for the office and their implementation monitoring.N Organization of procurement processes including preparation of contracts, Terms of References, request for quotations from suppliers and negotiation of certain conditions of contracts in full compliance with IBCA rules Provides HR/Personnel services focusing on achievement of the following results:Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, organization of interview panels.N Evaluating staffs performance, providing training capacity development for staffs, giving recommendation and appreciation due to staffs performance.Ensuring the implementation of Indonesian labor laws and organization policiesPreparation of contracts and timely follow-up on attendance records and payroll issues. Acts as focal point for the IBCA Secretariat in maintaining regular coordination with the IBCA Founding Members to ensure timely implementation of the IBCA Secretariat Workplan and activities.Coordination of requests for responses related to administrative matters.Drafting and preparing correspondence as required based on requests from the IBCA Program Manager, Program Officer dan Advocacy and Communication Officer.Maintaining a contact data base system for founding members and other business communities, government, international donors, UN Agencies, civil society groups for invitations, correspondence and networking.Any other job as advised by the senior ManagementCorporate Competencies:Demonstrates commitment to IBCA mission, vision and valuesDisplays cultural, gender, religion, race, nationality, age and HIV and AIDS sensitivity and adaptability FunctionalCompetencies:3 years of progressively responsible administration and human resources experience is required.Experience in human resource management would be desirable.Fluency in English and Bahasa Indonesia (written and oral).Experience in usage of computers and office software packages (MS Word, Excel, PowerPoint).N Able to operate effectively in a team environment and consistently approaches work with energy and a positive, constructive attitude.DemonstratesN openness to change and ability to manage complexitiesEducation: Diploma or University Degree in Management, Business Administration, Law, or Social Sciences.Please send your recent resume with three references mentioning your expected salary range to: yuli.simarmata--at--ibca.or.id not later to April 11, 2013.
N Please write: Post: a �Secretary and HR Staffa t as subject.
Only shortlisted candidates will be notified. The interview session will be conducted between April15a � 26, 2013.
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