Vacancy - Administrative Assistant - Strategic Asia Indonesia Jakarta

Application deadline : Monday, 10 February 2013, 17.00 WIB
Contract Type : Fixed Term Contract (with possible extension)
Duty station : Central Jakarta
Duration : 12 Months (with 3 months probation period)

Job Title: Administrative Assistant, Strategic Asia Indonesia

Mission of Strategic Asia:
Founded in 2007, Strategic Asia provides advisory and facilitation services to governments, private businesses, international organizations, civil society organizations and media groups. Strategic Asia is headquartered in the United Kingdom, with offices in India, Indonesia, and a planned representative office in China. Strategic Asia's mission is to promote cooperation between Asian countries, especially among the largest emerging markets of Asia where many of the most pressing policy and business challenges lie. Strategic Asia works in a variety of fields including food and energy security, regional development and governance reform, investment promotion, foreign policy and trade negotiation, climate change and public private partnerships.

Reports to:
The Administrative Assistant will report to the Operations Manager. S/he will also need to report to Directors, Deputy Directors and the Managing Director.

Job Summary:
The Administrative Assistant will perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

Key responsibilities and accountabilities: answer, screen and transfer inbound phone callsreceive and direct visitors and clientsgeneral clerical duties including photocopying, fax and mailingmaintain electronic and hard copy filing systemhandle requests for information and dataresolve administrative problems and inquiriesprepare written responses to routine enquiriesprepare and modify documents including correspondence, reports, drafts, memos and surat elektronik [surel/email]sschedule and coordinate meetings, appointments and travel arrangements for managers or supervisorsprepare agendas for meetings and prepare scheduledN record, compile, transcribe and distribute minutes of meetingsopen, sort and distribute incoming correspondencemaintain office supply inventoriescoordinate maintenance of office equipmentcoordinate and maintain records for staff, telephones, parking and petty cash Basic areas of knowledge and skillscommunication skills - written and verbalplanning and organizing skillsprioritizing skillsproblem assessment and problem solvinginformation gathering and information monitoringattention to detail and accuracycustomer service orientationteamworkFluent in EnglishQualifications:
The Administrative Assistant should have at least a vocational school degree (SMK) in any relevant disciplines; and professional experience or conversant with topics such as marketing, business, administration and management. Exceptional fresh graduates are also encouraged to apply.

Salary and Conditions:
Commensurate with experience.

Recruitment process:
The closing date for this application is Monday, 11 February 2013, 17.00 WIB, after which shortlisted applicants would be invited for an interview in our Jakarta office. You should submit a cover letter (1 page) and CV (2 pages) in a single PDF file to vishnu.nair--at--strategic-asia.com. You should address your cover letter to Mr. Vishnu Nair. In your cover letter, you should show how your personality, education and professional experience make you a good candidate for this role. No phone calls please.

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