Lowongan Kerja Indonesia Climate Change Trust Fund - Administration Clerk [National]

Title: Administration Clerk(National)
Reports to: HRA Associateand National Project Manager of PREP-ICCTF

Duty Station: ICCTF Secretariat, Wisma Bakrie 2, Jakarta
Duration of Assignment: Januarya � December 2013

Background Information The Government of Indonesia established the Indonesia Climate Change Trust Fund (ICCTF) decree in September 2009. The ICCTF shall be nationally managed, and is part of the Governmenta �s commitment to implement the Jakarta Commitment to enhance national ownership and improve aid coordination in response to climate change.

In this framework, the Government and UNDP shalljointly establish and implement the projecttitleda �Preparatory Arrangement for the Indonesia Climate Change Trust Fund (PREP-ICCTF)a t. Under Terms of the signed Letter of Agreement (September 2009), the objectives of the Project shall be to:
Provide support to priority climate change initiatives as prioritized by the Government, during an interim period, while the ICCTF is being established;Provide support and development for establishment of the ICCTF; andN Support capacity development needs of the Government of Indonesia for the efficient and effective implementation of the ICCTF. PREP-ICCTF shall enable the Government and ICCTF governance entities to gradually assume full operational responsibility of the national trust fund.
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The ICCTF Secretariat, which also acts as the PREP-ICCTF Project Management Unit, has been operational since February 2010. The Secretariat has started administering the trust fund operationally and supports the functions of the ICCTF Steering Committee and Technical Committee. ICCTF operates in three thematic windows, namely: land based mitigation, energy,and resilience and adaptation.

ICCTF governance is currently finalizing the transition and sustainability plan of ICCTF toward a National Trust Fund setup, and preparing an advancement of ICCTF Secretariat function by establishing new units to anticipate the upcoming more complex functions and work loads of ICCTF operation.

For smooth operation of ICCTFSecretariat,an Administration Clerk will be hired to coordinate and implement administration, logistics and procurement arrangement of ICCTF Secretariat. S/he will also provide assistance on human resources matters. The Administration Clerk will report to the HRA Associate and National Project Manager(NPM) of PREP-ICCTF.

The Administration Clerk works in close collaboration with the UNDP, Bappenas, executing agencies, and other line ministries on ICCTF operation to ensure consistent service delivery.N

Scopes of WorkN Ensuresthe coordination and implementation of administration, human resources and logistics functions, focusing on achievement of the following activities:Prepare local, domestic, and international travel arrangement, including ticketing, accommodation, visa, and other required documents.Prepare meeting, workshop, conference arrangement, including accommodation, refreshment, equipment, participant confirmation.Provision of human resources and administration function of the ICCTF Secretariat.Coordination and provision of logistics support for the day-to-day operation of ICCTF Secretariat.Ensures effectivesupport to the financial functionsof ICCTF Secretariat, focusing on achievement of the following activities:In coordination with Finance Associate, prepare the budget request form.In coordination with NPM PREP-ICCTF and Finance Associate, prepare the budget request form for the procurement process.In coordination with Finance Associate and Finance Clerk, provide support to transaction payments.Supports the implementation of the standard operation procedure in supporting the running day-to-day Secretariat operation, focusing on achievement of the following activities:Support the Head of ICCTF Secretariat and other staffs of ICCTF Secretariat in developing and drafting the documents required for day-to-day ICCTF Secretariat operation.Support the Head of ICCTF Secretariat and NPM PREP-ICCTF in various meetings, workshops and functions related to ICCTF.Support the Head of ICCTF Secretariat and other staffs of ICCTF Secretariat in preparing materials and documents required for specific activities.Provide support to the arrangements of the meetings/workshops/capacity building activities related to organizational development of ICCTF. Requirement Qualifications:Bachelor Degree in Management, Business, Economy, or otherN relevant discipline. Knowledge of HR and Finance issues will be an advantage.
Minimum 3 years working experience in similar field.N Experience in liasing and working with the government institution and non-government organization (NGO), international organization, academia, CSO and private sector in developing projecta �s finance and accounting management of the project.Hands-on experience with Bappenas and trust fund management institution in Indonesia.Experience in the use of computers and office software packages and database software packages.Excellent command of English and Bahasa Indonesia, both spoken and written.
Interested candidate should submit the application electronically to vacancy--at--icctf.or.id highlighting his/her suitability and potential contribution to the position together with a detailed CV, expected remuneration, and three referees. The application should reach ICCTF Secretariat by December 2, 2012.N Necessary supporting documents will be asked should the candidate is shortlisted and asked to present in an interview by ICCTFSelection Panel Team.

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