Lowongan Kerja CDSP Administrative Officer Jakarta

TERMS OF REFERENCE
Position Description: CDSP Administrative Officer

Department: HKL Jakarta
Section : CDSP
LOCATION: Jakarta

POSITION DETAILS:
Position title: CDSP Administrative Officer.
Reports to: HKL-CDSP Project Manager.

LIAISES WITH:
Within Company: All Departments.
Outside Company: As Directed by the
CoRO/DCoRO/Projects Office Manager/HKL-CDSP Project Manager.

MAIN PURPOSE OF THE POSITION:

HK Logistics Pty Ltd (HKL) is the Australian company whichwork on AusAID program on strengthening the national and local capacity in disaster management in Indonesia, and promoting a more disaster resilient region.N

Workingclosely with the Indonesian National Disaster Management Agency (BNPB), CDSP program aim to support with around 17 national Technical assistant consultants for BNPB including up to 8 local disaster management and disaster Risk reduction program analyststo be based in targeted provinces as identified by BNPB and AIFDR.N N

The administrative officer will assist Program manager on the whole cycle of recruiting process including contract preparation and management of mobilization and placement. Duties and responsibility: Provide quality administrative support to the CDSP in preparing project documents; entering and retrieving data; formatting and editing reports, maintaining inventory lists, letters guidelines; log incoming and outgoing mail, file in the electronic filing system; dispatch outgoing letters in a timely manner; interact with government officials as necessary; Assist in monitoring of the project budget, and key milestone dates for tasks.Process consultant contracts, appointment letters, process and follow-up payments. Maintain project and other records in accordance with system in the work unit; ensure smooth flow of informationsamong other consultants or team in the unit.Provide logistical support for missions and participate in missions, if required, under specific terms of reference. Participate in wrap-up, internal team meetings (including meetings through audio/video-conferences), seminars/workshops; follow up on requests from team members and correspond with them appropriately.Provide back-up support to other consultants as required by the work program, especially during peak periods/absences including undertaking ad hoc official duties as may be assigned.undertaking routine tasks for the preparation team including photocopying, printing, and making travel arrangements. Others:Willing to travel out of town if needed.Willing to work during weekend if needed.Working experience at Travel Agentwould be an advantage.Has the ability to organize 5 a � 10 staff.Has a strong commitment.Please send your CV mentioning the position applied to infrastructureJK--at--hklogistics.com.au.
Closing date 12 May 2013.
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