Job Vacancy: Office Manager - CWS Indonesia Jakarta

CWS Indonesia is an international relief, development, and refugee assistance agency that has been operating in Indonesia for many years under an agreement with the Ministry of Social Affairs. CWS Indonesia is the field office of CWS, Inc., headquartered in New York. CWS assists the most vulnerable, regardless of their religion, race, etahun icity, or gender.
CWS is implementing a UNHCR-funded program in Jakarta and Bogor that assists refugees
and asylum seekers to access basic services such as health care, and provides skills training and education programs.
CWS is now looking to fill the following position:

Office Manager:Jakarta
based - 1 person
Duration of contract: 5 months

Requirements:Hold Minimum Diploma(D3) in Administration and Management or related field.Experience working in INGO or International environment is beneficialAbility to interact and communicate with wide range of stakeholders (NGO networks, government institutions and refugees).Ability to work in a team and or/independently with minimum supervision and to handle multi tasking jobsExperience in manage the meeting, training, traveling and scheduling (staff, vehicles, etc)Experience in handling office management system, documentation, procurement N process and proceduresPossess computer skills, including internet-based communication/ and various office applications (Microsoft Words, Excel, MS Access and Power Point)Willing work outside working hours in stressful and emergency situationWilling to travel to project sites frequently N I.N N N N N N N N JOBSUMMARY: The Office Manager position is required to support the management of Office Administration and Personnel of the office, center and shelters in service areas of Jakarta and Cipayung, Bogor. The Office Manager will also assist the Program Manager and Deputy Country Director with all correspondences.N The position also requires coordination/communication with all CWS (senior) staff in service areas of Jakarta.N Ability to be flexible in working with refugees and as part of a team is essential.

II.N N N N N N N N N N N N N N N N RESPONSIBILITY dan TASKS:

1.N Administration DutiesAnswer telephone and relay message to office staffReceive and register incoming/outgoing facsimilesDate and separate mails, and prepare mailingsLog and file correspondences as requiredFile office paperwork and other documents properlyGreet and provide hospitality to officea �s guestsN Arrange domestic and international travel of CWS PURE staff and CWS PURE guests.2.N Office Manager DutiesPreparing lease/contract for third parties (housing, vehicles, shelters, suppliers, consultant and services)Preparing and organizing office/centerN buildings, shelters, vehicles and equipmenta �s insurance; vehiclesa � licensesPreparing the purchasing of program materials, officea �s equipment and officea �s supplies including shelters as requestedAssist to maintain record of office or sheltersa � supplies/ office maintenance/ office inventoryResponsible to coordinate the office keys and securityCoordinate the use of officea �s vehicles and equipmentN Assist the refuges in emergency situation (refugeesa � documents, hospitalization, etc.) as requiredAssist as a liaison with range stakeholders (government institutions, NGO networks, etc.) as required.Assist Office Manager, Program Manager, Deputy Country Director in Administration related issue.3.N PersonnelN AdministrationManaging the personnel administration, for example, preparing attendance records, and leave requests, travel requests, medical insurance claims and outpatient claims, overtime calculation in coordination with the Office Manager dan HR.Handle properly insurance and benefits of staff4. Communication and CoordinationCommunicate and coordinate with Program Manager and Deputy Country Director on administration issueCommunicate and coordinate with Finance staff in financial issuesCommunicate and coordinate with IT Officer in IT issuesCommunicate and coordinate with all staff on daily schedule and administration issues.5. Others
Do other tasks as requested by the Program Manager and Deputy Country Director.
N
Applications should include a cover letter, reflecting motivation; a CV, Including two references; expected gross salary and contact number byN 31st N January 2013,. Please send applications in MS Word format (maximum 200KB) to caroline--at--cwsindonesia.or.id
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Job Vacancy: Office Manager - CWS Indonesia Jakarta via kerja-ngo